The Bat!

The Bat! Beginners Zone

The Bat!  


Using the built-in Mail Dispatcher/Scanner
Contributed by Anne and Barry2
edited by Marck D. Pearlstone

 

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The Bat! FAQ / How-Do-I

 
 

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The Bat! has a built in mail dispatcher/scanner which allows you the user to check and view what messages are on your incoming (pop) mail server *before* you download them. Using the dispatcher allows you to delete from the server anything which you don't want to receive - e.g. spam, porn mail, even some virus-infected messages can be identified on the server and safely deleted.

To set it up highlight the account you are using in the Account listing (usually the left or top pane in TB). Select the 'Account' menu at the top of the screen and scroll down to the 'Properties' option for the mail account that you have set up, and follow these steps:

Mail Management settings detail Go to the 'Mail Management' section in the 'Properties' box menu. In there you'll see a section called 'Mail Dispatcher' (about half-way down the box). Tick both boxes in that section

1. Invoke automatically at each mail check, and

2. Show all messages left on server

then select the number of lines you want to come down with the headers - somewhere between 10 and 15 lines is a good figure to be able to see what the message is about.

Message Dispatcher control panel detail (Note: Ensure that the box above the Mail Dispatcher section - which says "Receive header only if message size is greater than" and a numerical box - remains unticked or you may not be notified about smaller messages on the server.)

Click on the 'OK' button to save your settings. When you next check mail for that account (Account menu > Get new mail - or - by pressing the F2 keyboard button) there will be a new pop-up window split into two - the top pane has a list of the subject lines, from and to addresses, the size of the mail, and date/time it was sent; as you highlight each line in the top pane the information in the bottom pane changes to show the number of lines you set earlier for that message header/body. (If you don't see the bottom pane then go to the dispatcher window's 'View' menu and click on the entry for 'Message Autoview' and this will open up the bottom pane for you.)
Message Dispatcher window

Message Dispatcher detail
Above the top pane there are four headers, READ, RECEIVE, DELETE, OPEN over the four columns in the top pane, with the boxes of the middle two columns checked by default.

 

READ ( if checked ) will mark the message as already read when it's downloaded
RECEIVE ( if checked ) means the mail will be got in full when you select to transfer ( if unchecked it isn't downloaded )
DELETE ( if checked ) means the mail will be removed from the server - whether you downloaded it or not !! ( if unchecked the mail will be left on the server and will show the next time you get mail - useful if you aren't sure about something and want to check with the sender first what it is before downloading )
OPEN ( if checked ) will automatically open up the mail once downloaded ( not recommended - it's much safer to download it and scan with your anti-virus program first )

Message Dispatcher control panel detail

Once you have checked through the list of mails in the top pane and selected which ones you wish to keep and which to dump (by unticking in the 2nd column RECEIVE those you don't want or by highlighting the message and pressing the space bar) either use the dispatcher window's 'Message' menu and select 'Execute', or press F2 again, or click on the first icon in the dispatcher window toolbar - the one that has a sort of ring of four differently coloured arrows - this will start the process of transferring the wanted mails to your PC and the unwanted ones will be deleted from the server without coming near your system.

Other Dispatcher window options:
By using the Message Dispatcher's 'View' menu you can sort the messages in the Dispatcher window by various criteria, e.g. Sender, Recipient, Subject, Size etc. - this helps you see what each message is about so you can decide if you wish to download it or delete it. The 'Global' menu allows changes to be made to each column globally - e.g. where the RECEIVE column is ticked pressing 'Global' > 'Reset Flag' > 'Receive' will cause the whole RECEIVE column to be unticked.

 

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